Thank you for your interest in Dogwood Downs. Knowing what questions to ask and what to expect is a key element in finding the perfect venue. Before you make any final decisions, here are some of the questions and answers you may find helpful. Please let us know if you need more information.
HOW DO I SCHEDULE A TOUR OF DOGWOOD DOWNS?
We offer tours Tuesday through Saturday by appointment only. Please use the Online Contact Form to contact us, or you can call us at (843) 284-9095. You can also reach Kyndra Moore and Holly Watts via email at DogwoodDowns@gmail.com.
what are the details for scheduling and payment?
If you decide you want to have your event at Dogwood Downs, we will hold your date for seven days at no charge. Your date will be firm only when a contract is signed, and the security deposit is received. If a partial payment is made, the remaining balance of the rental fee is due 14 days prior to the event date. If your event is cancelled, the security deposit is non-refundable. Rescheduling of any event will be considered on a case by case basis at the discretion of Dogwood Downs. Acceptable forms of payment include credit card (VISA, Master Card, Discover, and American Express), check, or cash.
What does the rental fee include?
The rental fee includes:
Access to the venue from 9:00 a.m. to 11:00 p.m. the day of your event
125 dark wood chairs (If you require more, they will need to be rented)
Access to restroom facilities
Convenient and free parking area
Electrical power to accommodate lighting, a DJ, or band
A property manager will facilitate parking and will be present during the event in case you have questions or an issue arises.
You or your event coordinator will be required to check out with the property manager prior to leaving the property.
All events must conclude by 11:00 p.m. due to an area sound ordinance. Two hours are allotted to break down and clean up, and the venue should be empty by 1:00 a.m.
what is the maximum number of guests allowed?
With more than 43,000 square feet of property, Dogwood Downs is versatile in that it can host small intimate gatherings, or larger events with as many as 500 guests on site.
What about wedding rehearsals?
Rehearsal time must be approved in advance to guarantee venue availability. The maximum additional rehearsal time is 1.5 hours.
Is event parking available?
There is plenty of on-site parking available for your guests. All parking is within walking distance of the event sites. Guests will not be charged for parking.
Dogwood Downs neither provides nor requires a wedding coordinator, but we strongly recommend that you have someone to coordinate your details and vendors to organize your event. All event and rental items must be pre-approved by Dogwood Downs and may be delivered on the day of the event. All items must be received by you or your event planner as Dogwood Downs is not responsible for receiving or securing any items. No vehicles are permitted on the lawns for any reason.
DOES DOGWOOD DOWNS PROVIDE A WEDDING COORDINATOR OR ORGANIZE EVENT SET UP?
WHAT IS THE ALCOHOL POLICY?
A copy of the insurance policy from your bar service must be provided to Dogwood Downs at least one month prior to the event. Both you and your bar service are responsible for knowing and following South Carolina laws regarding the dispensing of alcohol. The South Carolina Alcohol Beverage and Control Board requires that all alcohol be supplied by a professional bar service with the necessary licenses and liability insurance. Please work with your caterer or beverage service company to determine the requirements. While consumption is allowed on the premises, alcohol may not be served to minors or anyone appearing intoxicated. Upon signing the contract, you agree to indemnify and hold harmless Dogwood Downs and all employees from any damages, cost or expenses, including reasonable attorney fees, which may arise as a result of consumption of alcoholic beverages by you or your guests.
Are there any restrictions on décor, materials used, and candles?
All decorations and furniture arrangements must be approved and coordinated in advance with us. Paper or metallic confetti, petals, birdseed or similar materials are not allowed. Fog machines are not allowed. Use of candles is restricted to enclosed flames at least one inch from the top of the container or floating in water. All décor must be cleaned up and removed at the end of the wedding.
Is there a service charge on top of the bill?
No, the wedding package price is the only charge (unless outside vendors are required per your request and arranged through your wedding planner).
Are there any cleaning fees, overtime charges, insurance-fees?
We reserve the right to charge a damage/cleaning fee if after the event if necessary. There are no overtime charges; however, the guest and client must exit per the agreed upon time. Proof of liability insurance may be required. Security may also be required at the expense of the client.
What is the cancellation policy?
Cancellations are accepted, provided notification is given in writing. Depending on how close it is to the event date, a cancellation fee may be required.
What is the last possible date that we can make changes to diagrams and timeline?
The day before your wedding day.
What is the back-up plan for rain or inclement weather if using outdoor space?
It is your responsibility to have a backup plan in place.
How many events or weddings will be booked on my special day?
Just your event or wedding! We want our attention and focus to be on you and your special event.
Is there an in-house caterer or do you allow outside caterers?
We do not have an in-house caterer, but we can provide you with a list or recommended caterers to use.
Is there a food and beverage minimum?
This is not figured in for the rental of the property. This will depend on your selected caterer. Contact individual caterers for more information about their F&B minimums.
Can I bring in my own cake from a bakery?
You are welcome to bring your own cake. We do not provide cake-cutting, but some approved caterers can offer this service at a fee. We do not provide plates, forks, napkins, or serving utensils for cake and these items must be provided by you, your bakery, or approved caterer.
Must I use vendors of my choosing?
We can provide you with a list of vendors for different services, but do not require you to select from this list. We ask that you provide us with names and contact information of the vendors you are working with, so we may assist with making day of arrangements, especially for vendors whom have never been to our venue.
Can we have a DJ or band and dancing?
Yes, we ask that DJs and bands provide their own sound equipment and you will need to provide the dance floor if you plan on having dancing.
What overnight accommodations do you provide?
We do not provide overnight accommodations, but we have space available for pre-event dressing, makeup, etc. on the day of your event. We can provide you with a list of nearby hotels and accommodations if you require them.
Are there adequate bathroom facilities?
We have one restroom on the premises but can work with you or your event planner to provide other facilities for the day of your event if you require more than one facility.
Is there coat check?
No, but we have an area where coats can be placed during the event if necessary. You will have to provide your own racks and coat check personnel.
Is the site handicap accessible?
Wheelchairs can access any of the property, but there are no paved paths. The restroom is not handicap accessible.
Do you have signage or other aids to direct guests to my wedding?
We do not have signage available but can help provide you with easels for signage as well as excellent resources for having signage created.